Now that we’ve looked at the reasons for seeking a new project management solution, let’s explore the best Trello alternatives available today. Each of these platforms brings unique strengths, making them suitable for different team sizes, industries, and workflows.
When it comes to open source alternatives to Trello, Baserow stands out as a powerful option. Unlike traditional project management software, Baserow is designed to let teams build their own structures. It’s not just a Kanban tool — it’s a complete database and collaboration platform that can be customized to any workflow.
For teams managing complex projects, this level of flexibility is invaluable. You can set up Kanban boards for task tracking, Gantt-style timelines for project scheduling, or even custom dashboards for specific industries like marketing, construction, or software development.
Compared to Trello, Baserow gives you more control over your data and workflows. Because it’s an open source project, it allows businesses to adapt and expand it as needed — something especially important for organizations with unique requirements or compliance considerations.
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Baserow also supports integrations and an API, making it a scalable project management solution. Teams can start small with a free plan and expand into more advanced setups as they grow. For businesses asking, “Does Google have something like Trello?”, tools like Baserow show that customizable platforms are often a stronger long-term choice.
You can learn more about how Baserow empowers collaboration here: Baserow Overview.
Monday.com has quickly become a favorite for organizations managing complex projects. Its strength lies in its visual approach to project tracking. Teams can choose from a variety of views — Kanban boards, timelines, calendars, and Gantt charts — making it versatile for different use cases.
Compared to Trello, Monday.com offers deeper customization. Users can create dashboards to visualize workload, project status, or budgets at a glance. Its automation features save time by eliminating manual updates. For example, when a task status changes to “done,” a notification can be automatically sent to stakeholders.
Collaboration tools on Monday.com are strong, with the ability to comment, upload files, and tag team members directly on tasks. This makes communication seamless, especially for distributed teams.
For companies weighing “Is Monday or Trello better?”, the answer often depends on scale. Trello is great for simplicity, but Monday.com’s advanced dashboards and automation make it better suited for larger teams managing multiple workflows at once.
Jira, developed by Atlassian, is a leading project management tool for software development teams. It is built around agile methodologies, offering features like sprint planning, backlog management, and customizable workflows.
Compared to Trello, Jira is far more robust for agile teams. While Trello can be adapted for agile, Jira was designed for it. Its Kanban tool and Scrum boards help developers visualize workloads, track progress, and manage user stories effectively.
One of Jira’s biggest advantages is time tracking. Developers can log work hours, making it easier to estimate project timelines and track resource allocation. Its detailed reporting provides insights into sprint velocity, burndown charts, and performance metrics.
For teams managing bug tracking, release planning, and CI/CD pipelines, Jira integrates seamlessly with tools like Bitbucket, GitHub, and Jenkins. While Jira’s learning curve is steeper than Trello, it offers the depth needed for engineering teams managing complex projects.
However, it’s not just limited to developers. Non-technical teams can also use Jira, though its advanced features are most beneficial in development-heavy environments.
ClickUp positions itself as an “all-in-one” project management software, and for good reason. It combines task management, documents, goals, and chat in a single platform.
Compared to Trello, ClickUp offers far more flexibility. While Trello is primarily focused on Kanban boards, ClickUp provides multiple views, including lists, Gantt charts, calendars, and mind maps. This makes it highly adaptable to any workflow.
One of ClickUp’s standout features is its free plan, which is one of the most generous among project management tools. It includes unlimited tasks and users, making it appealing for startups or small teams searching for a free Trello alternative.
ClickUp also supports advanced features such as automation, goal tracking, and workload management. Its built-in docs and whiteboards mean teams can collaborate without jumping between multiple tools. This reduces friction and helps a team collaborate more efficiently.
For companies asking “Which is better, Asana or Trello?”, ClickUp often enters the conversation as a middle ground. It provides more flexibility than Trello while being more affordable and feature-rich than Asana for smaller teams.
Notion is a unique entry among project management tools because it goes beyond task tracking. It combines notes, databases, and collaboration tools into one platform. Teams use it as both a knowledge base and a lightweight project management solution.
Compared to Trello, Notion is much more flexible. Its drag-and-drop blocks allow users to create pages that function as Kanban boards, calendars, or even custom dashboards. This flexibility makes it especially popular among startups, freelancers, and content teams who want more than a traditional project management tool.
Notion also helps teams document projects alongside tasks. For example, product teams can store meeting notes, feature requirements, and sprint planning docs next to their project boards. This makes it easier to keep information centralized and ensures that a team collaborate without constantly jumping between different apps.
Asana is one of the most popular project management software tools, well-suited for both small teams and large enterprises. It offers multiple views — lists, Kanban boards, calendars, and timelines — giving teams the flexibility to organize projects the way they work best.
Compared to Trello, Asana shines in its ability to handle task and project management at scale. Teams can break down projects into goals, milestones, and sub-tasks, ensuring nothing falls through the cracks. Its reporting features provide real-time visibility into progress, making it easier for project managers to track deliverables.
While Trello focuses heavily on Kanban boards, Asana provides more structure. For example, marketing teams can create campaign timelines, while product teams can map out launches with clear dependencies. The built-in automation helps reduce repetitive work, allowing teams to stay focused on strategic tasks.
Asana also integrates with hundreds of apps, making it a solid option for teams that need robust collaboration tools. While its free plan is generous, advanced reporting and timeline features are reserved for paid tiers.
Airtable bridges the gap between spreadsheets and project management software. It allows teams to organize information in grid, calendar, Kanban, and gallery views.
Compared to Trello, Airtable provides a more database-driven approach. It’s particularly useful for teams that manage large amounts of structured information, such as editorial calendars, product inventories, or event planning workflows.
Its collaboration tools are solid — team members can comment, upload files, and assign tasks directly from within the database. Airtable also offers automations and integrations with popular apps like Slack and Google Workspace.
While its free plan is popular among small teams, advanced features such as Gantt charts and extended automations are reserved for higher-tier subscriptions.
Wrike is geared toward enterprises and mid-sized businesses that need advanced project tracking and reporting. It offers Gantt charts, dashboards, and time tracking features that go far beyond what Trello provides.
Compared to Trello, Wrike is much better suited for organizations managing multiple departments or clients. Its role-based permissions, workload management, and advanced analytics make it one of the most comprehensive project management solutions available.
Wrike also emphasizes real-time collaboration. Teams can co-edit documents, leave comments with @mentions, and sync files across platforms like Google Drive or Dropbox. For companies balancing multiple stakeholders, Wrike’s structured approach reduces miscommunication and ensures projects stay aligned.
When researching project management tools, teams often ask common questions that highlight Trello’s strengths and weaknesses:
Is there a free Trello? Yes, Trello offers a free plan, but many alternatives like ClickUp and Baserow also provide free tiers with more advanced features included.
Is there a Google equivalent of Trello? Google does not have a direct Trello competitor, though Google Workspace integrates with tools like Asana, ClickUp, and Baserow. Teams looking for source alternatives to Trello often choose customizable platforms instead.
Which is better, Asana or Trello? Asana is often considered better for structured project management and reporting, while Trello is simpler. The right choice depends on your workflow.
Is Monday or Trello better? Monday.com is generally preferred for complex projects with multiple stakeholders, whereas Trello works best for smaller, straightforward workflows.